This document is an addendum to the Rules & Guidelines.

Overview & Procedure

Anyone is eligible to enter, and there is no fee. You may submit up to five works for consideration by the jury. All required files must be received online no later than 11:59 p.m. on October 17, 2009.

Please follow these steps to complete your submission:

1. Create and/or select high-resolution, high-quality digital images which accurately represent the works you wish to submit. Exactly one image may be submitted for each two-dimensional work. One or more images (depicting different views) may be submitted for each three-dimensional work.
2. Process the digital images as JPEG files, using the parameters and file naming convention described below.
3. Get the PDF entry form, complete it directly on your computer, then rename it as you save it to your hard drive, using the required file naming convention.
4. Attach the competed entry form to an email (the body of the email may be left blank), add a subject heading using the required convention, and send to the address shown below.
5. As soon as possible (please–so we’re not left wondering) attach each of your JPEG files to its own email, add the appropriate subject heading, and send to the same address.

Send all submission files to:       (Sorry you can't click on this; we're trying to prevent it from being harvested by spammers.)

Note from the above steps that you will be sending us a minimum of two emails, including the one for the entry form. Please use the above address only for submissions. Inquiries and other communications should instead be sent to this address.

We will acknowledge receipt of your submission by email within two days (three days when over a weekend), confirming the files received.

JPEG File Parameters

Each JPEG image file submitted should adhere to the following:

• Image dimensions:  The smaller of the two dimensions should be a minimum of 1200 pixels; but we prefer it be in the range of 1600 to 2000.
• File size:  Maximum of 2 MB
• File format:  Standard baseline JPEG (not “progressive”)
• JPEG compression:  Choose a setting for low compression (high quality), while still meeting the file size requirement. In cameras, this setting would often be the highest JPEG quality, while in image processing software this would be a notch or two below highest quality. (The very highest quality setting in software often makes the image file needlessly large.)
• Color depth:  Minimum of 24-bit (aka, “true color,” “millions of colors”) for color images; minimum of 8-bit gray scale for true B&W images
• Color space:  Use an RGB color space (not CMYK)

If the last two settings seem a bit technical, you needn't be too concerned; most cameras and image processing software will provide those settings by default.

If you’d like to brush up your knowledge of the JPEG file format, you may find this resource helpful:
http://graphicssoft.about.com/od/formatsjpeg

File Naming Convention

Prior to attaching your entry form and JPEG image files to your emails, please name them using the following convention, replacing the italicized text and brackets with the appropriate values:

Entry form:

{first initial}{middle initial}_{last name}_00.pdf         (Those are two zeros.)

JPEG image files:

{first initial}{middle initial}_{last name}_{entry number}{image letter}.jpg

The entry number comes from the entry form. The image letter is an alphabetic character you supply. For 2-D works, with only one image per work, the letter should always be “a”. For 3-D works, you could have “a”, “b”, “c”, etc.

EXAMPLE:  If John H. Smith were submitting two works to the jury, one a painting and one a sculpture, he would name his submission files as follows:

JH_Smith_00.pdf

JH_Smith_1a.jpg

JH_Smith_2a.jpg

JH_Smith_2b.jpg

Email Subject Heading Convention

Please create your email subject heading from the text string "Artsubmit: " (without the quotes), plus the name of the attached file.

EXAMPLE:  Our hypothetical John Smith would send separate emails with the following subject headings:

Artsubmit: JH_Smith_00.pdf

Artsubmit: JH_Smith_1a.jpg

Artsubmit: JH_Smith_2a.jpg

Artsubmit: JH_Smith_2b.jpg